Monitoring Superintendent Performance 3.4

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Superintendent job performance will be monitored systematically only against the Superintendent job expectations: organizational accomplishment of the Board’s Ends policies, and organizational operation within the boundaries established in the Board’s Executive Limitations policies. The Board will view Superintendent performance as being identical to organizational performance.

Accordingly:

1) Monitoring determines the degree to which Board policies are being met. Information not formally presented as monitoring data and that does not contribute directly to this purpose is not considered monitoring data.

2) The Board will acquire monitoring data on Ends and Superintendent Limitations policies by one or more of three methods:

a. By internal report, in which the Superintendent discloses and certifies compliance information to the Board.

b. By external report, in which an external, disinterested third party selected by the Board assesses compliance with Board policies.

c. By direct Board inspection, in which the Board assesses compliance with the appropriate policy criteria.

3) In every case, the performance standard for Superintendent Limitations polices shall be whether the Superintendent has reasonably interpreted and complied with the policy being monitored. For Ends policies, the standard shall be whether the superintendent has reasonably interpreted and has made reasonable progress toward achieving the Board’s policies. The Board will make the final determination as to whether a Superintendent interpretation is reasonable, compliance has been achieved, or whether reasonable progress is being made.

4) All policies that instruct the Superintendent will be monitored on a schedule and by a method chosen by the Board. The Board may monitor any policy at any time by any method, but as a rule will depend upon the following schedule and method.

Monitoring Superintendent Performance 3.4

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Executive Limitations Policy	Method	Month(s)
2.0 Global Executive Constraint	Internal	October
2.1 Treatment of Parents, Guardians, Students, and Citizens	Internal Board	June March
2.2 Treatment of Staff	Internal	July
2.3 Financial Condition and Activities	Internal External	July November
2.4 Financial Planning and Budgeting	Internal Board	November March
2.5 Emergency Superintendent Succession	Internal	April
2.6 Asset Protection	Internal	May
2.7 Compensation and Benefits	Internal	March
2.8 Communication and Support to the Board	Internal Board	February June

5) Each November, the Board will conduct a formal summative evaluation of the superintendent. The summative evaluation will be based upon data collected during the year from the monitoring of the Board policies on Ends and Superintendent Limitations. The Board will draw conclusions and discuss the evaluation amongst themselves in closed session. The Board Chair will prepare a written evaluation document based on that discussion. Finally, the Superintendent and the full Board will review and finalize the document in closed session.

The evaluation document will consist of:

a. A summary of the data derived during the year from monitoring the Board’s policies on Ends and Superintendent Limitations;

b. Conclusions based upon the Board’s prior action during the year relative to whether each End has been achieved or whether reasonable progress has been made toward its achievement;

c. Conclusions based upon the Board’s prior action during the year relative to whether the Superintendent has operated properly within the boundaries established by the Superintendent Limitations policies;

Nothing in this policy is intended to imply the establishment of any personal rights not explicitly established by statute, contract or Board policy. All employment decisions related to the superintendent remain the sole and continuing discretion of the Board.

Date Warned: June 8, 2007

Date Adopted: July 1, 2007